Author: Lavine Haripersad, Vice Chair, South African Payroll Association (SAPA)
 
The year is rushing to an end and many South Africans are looking forward to a well-deserved break. It has been a difficult year for most companies with the unprecedented negative economic and political climate.  Companies are battling to be profitable. 
 
It is also a time of year where many employees have an expectation of receiving some reward in the form of an annual bonus. A bonus is different from a 13th cheque, as the payment of annual bonuses is not guaranteed. The employer can decide whether he wants or is able to reward his employees by paying a bonus. If it has never been the practice there is no fear that the business falls foul of the labour laws.
 
If the company has a policy of paying a guaranteed 13th cheque which is stipulated in the employee’s employment contract, it will be a transgression of the labour laws if the payments are not made.  And, if the company habitually pays out bonuses, but this year they cannot afford to do so, it has to inform its employees well in advance that it is deviating from its normal practice.
 
Ideally employees would be informed at least six months before the time that there will be no bonuses to ensure there are no expectations of getting one. People tend to over-commit themselves if they have an expectation of getting a bonus at the end of the year. Many spend the bonus long before they receive it and this can cause hardship or even greater indebtedness.
 
Performance-linked bonus
Many companies have also established a policy of “performance linked bonuses” where performance targets are set at the start of a financial year. Specific performance targets are set for individual employees, mainly those who are in senior management positions who have a direct influence in the way the company is run and perform.
 
The bonus is normally calculated as a percentage of the employee’s remuneration and the company should have a clear policy in place, which sets out the criteria that have to be met in order for the bonuses to be paid out.
 
In most instances there will be a component of business performance targets to be achieved for the company. It is quite likely that the business may have performed well, but certain individuals were unable to meet their individual performance targets, or the other way around.
 
The policy must be clear about how the bonuses will be calculated and this must be completely transparent.
 
Impact of no bonus
Despite receiving forewarning that annual bonuses will not be paid out, it certainly is demotivating. As this potentially affects productivity, it would benefit a company greatly if it is open and transparent about its financial situation and future prospects of re-introducing bonuses.
 
Furthermore, companies can find other, less expensive ways of motivating its employees if they are unable to afford bonuses. These include days off for years worked or rewarding overtime with days off. It may even include a wellness day at the office or allowing for flexible working hours in certain circumstances.
 
The fortunate ones
Employees who are in the fortunate position of receiving a bonus should be cautious not to spend it all on holidays or gifts, but rather to use it wisely to reduce debt, for instance.
 
Many companies have a policy of a 13th cheque that is paid at the end of the year.  This payment is guaranteed if it forms part of the company’s total cost to company. The employment contract will stipulate whether the employee gets a guaranteed 13th cheque, or a bonus that depends on individual performance or the performance of the company.
 
Employees must ensure that this is clearly stipulated in their employment contracts. If there is no mention of a 13th cheque, the employer is not obliged to pay it.  However, if it is clearly stipulated in the contracts, and the company does not honour this agreement with its employees, it amounts to unfair labour practice.
 
Even in tough times it is expected that the company makes provision for the payment of the 13th cheque. Companies are committed to this payment in the same way they are committed to paying salaries.
 
ENDS

MEDIA CONTACT: Idéle Prinsloo, 082 573 9219, [email protected], www.atthatpoint.co.za  
 
For more information on SAPA please visit:
Website: http://www.sapayroll.co.za/
Twitter: @SAPayroll
LinkedIn: The South African Payroll Association

​As the Christmas season approaches, some lucky employees will be looking forward to a bonus or a thirteenth cheque. Frequently, however, people express surprise that their thirteenth cheque doesn’t translate into double their typical take-home pay. The reason for this, explains Cathie Webb, Director, South African Payroll Association, is that the double cheque may have placed them into a higher tax bracket, and thus a greater tax deduction. 

“One source of confusion is that people often hear from friends in another company, or even their own company, that they in fact did receive a full double cheque,” explains Ms Webb. “The reason for this is that some companies factor in the thirteenth cheque by deducting extra tax each month, so that the December take home pay is virtually double the normal one. Of course, that means that for the other 11 months, their monthly take-home pay will be less than someone who pays all the extra tax in the month the thirteenth cheque is paid. Different regimes may also apply within the same company for some reason.”

Although companies tend to follow one approach to handling tax on thirteenth cheques in order to reduce administrative overheads, some companies are prepared to be flexible in order to suit employees’ wishes. Whatever the case, employees should inform themselves about the policy implemented by their particular company, and how the deductions work. 
Ms Webb says that while a thirteenth cheque forms part of the total package offered to an individual, a bonus is a variable amount linked to the company’s performance. A bonus is usually awarded only at the discretion of the company. As with a thirteenth cheque, the bonus might take an individual into a higher tax bracket, resulting in higher than usual deductions in the month it is granted. 

“It bears mentioning that anyone who gets a thirteenth cheque in the current economic climate is very lucky indeed,” she concludes. “If you are receiving thirteenth cheque or a bonus, make sure you understand how it has been calculated, and then take a resolution to spend it wisely as well.”
​
ENDS

MEDIA CONTACT: Cathlen Fourie, 082 222 9198, cathlen@thatpoint.co.za, www.atthatpoint.co.za  
 
For more information on SAPA please visit:
Website: http://www.sapayroll.co.za/
Twitter: @SAPayroll
LinkedIn: The South African Payroll Association